Organising your galleries

The Galleries page is where all your client work lives. It is set out like a filing cabinet with three levels:

• Folders sit at the top. Most photographers make one per year, like "2026".
• Groups sit inside a folder. Make one per shoot or client, like "Smith Wedding".
• Galleries sit inside a group. This is what you share with clients, like "Ceremony" or "Reception".

A group can hold several galleries, so one wedding can be split into parts and still be shared with one link. Open Galleries from the top menu.

Create a folder

1. Tap New Folder.
2. Type a name in Folder name….
3. Tap Create Folder.

If you have no galleries yet, the page shows Create Your First Folder instead.

Add a group to a folder

1. Tap the folder's name to open it.
2. Next to Groups, tap + Group.
3. Type the name and save it.

Add a gallery to a group

1. Tap the group's name to open it.
2. Next to Galleries, tap + Gallery.
3. Type the name and save it.

Galleries can only be made inside a group. Tap the new gallery's name to open it and start uploading. See Uploading photos.

Tapping a folder or group opens and closes it. Nipcy remembers which ones you left open on this device.

Row options: share, move, rename, delete

Each row has a small arrow at its right end. Tap it to show that row's options. They work the same with a finger or a mouse.

For a gallery:

• Share Gallery makes a share link straight away, with a QR code. See Sharing a gallery.
• Move to another group shows a list of places as "Folder / Group". Pick one. You can also choose Ungrouped (no group).
• Rename lets you type a new name. Press Enter or tap away to save, or press Esc to cancel.
• Delete asks you to confirm.

For a group: Share Collection, Group Settings (the gear), Move to another folder, Rename and Delete.

For a folder: Rename and Delete.

What deleting removes

Deleting cannot be undone.

• Deleting a gallery removes all its photos and turns off all its share links.
• Deleting a group removes every gallery inside it, with all their photos.
• Deleting a folder removes every group and gallery inside it, with all their photos.

Download anything you want to keep before you delete it.

Change the order

When a folder or group holds two or more items, each row shows a grip of six dots. Press and drag it up or down, then let go. The new order saves by itself. This works with a finger on a phone and with a mouse on a computer.

Ungrouped galleries

Galleries that are not in any group appear under Ungrouped Galleries. To tidy one away, use Move to another group from its row options.

When a gallery or group has expired

If you set an expiry date and it has passed, a banner appears at the top: 1 collection has expired (or more). Clients can no longer open it, but nothing has been deleted. For each one you can:

• tap +30 days or +90 days to open it again for that long
• tap Pick date, choose a date, then Save
• tap Keep forever to remove the expiry date
• tap Delete, then Yes, delete permanently

Tap the X to hide the banner.

Your photo count

Near the top, a bar shows how many photos you have used on your plan. Every plan has unlimited galleries. The only limit is the total number of photos. See Plans and billing.

On a computer

On a wide screen the page splits in two. Your folders are on the left. When you open a folder or group, its gallery covers fill the right side, showing each gallery's photo count. Tap a cover to open it. You can drag the line between the two sides to make either side wider, and Nipcy remembers the width.

On a phone you see the list only, and a gallery opens full screen.

Good to know

• Row badges tell you what is going on at a glance: the number of photos, Expires or Expired with a date, a lock when a password is on, Live when a gallery is in live mode, and Proofing or Submitted when a client is picking favourites.
• Moving a gallery does not change its share links. Clients keep the same link.
• A group's expiry date and cover are set in Group Settings. See Sharing a gallery.